If you have any comments or questions about this notice, feel free to contact us at [email protected].
1. What this privacy statement covers
This privacy statement only covers the processing of personal data by www.easyhealth.org.uk that www.easyhealth.org.uk has obtained from data subjects accessing www.easyhealth.org.uk and from its provision of services and exercise of functions.
It does not cover the processing of data by any sites that can be linked to or from www.easyhealth.org.uk, so you should always be aware when you are moving to another site and read the privacy statement on that website.
When providing www.easyhealth.org.uk with any of your personal data for the first time, for example, when you join our membership, you will be asked to confirm that you have read and accepted the terms of this privacy statement.
Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.
2. Who collects your personal data.
- Why www.easyhealth.org.uk collects your personal data.?
Your personal data is collected and processed for the purposes of and in connection with the functions that www.easyhealth.org.uk performs: online membership of users and organisations.
The collection and processing of such data is necessary for the purposes of those functions.
In connection with the service offered by www.easyhealth.org.uk, we collect and use your personal information for the following purposes:
- To monitor use of website
- To manage your training, translations, consultancy service as well as access to the website
- To quality assure services and ensure that standards are maintained
- To identify workforce planning targets
- To comply with legal and regulatory responsibilities including revalidation
- To contact you about training opportunities, events, surveys and information that may be of interest to you.
3. Cookies & usage tracking
- When you access www.easyhealth.org.uk, small amounts of information are sometimes placed on your device, including small files known as cookies.
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website.
These cookies are used to improve services for you. Cookies are stored on users' computers.
Where cookies are used to collect personal data, we list these purposes in section 4 below, along with other personal data that we collect.
However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website.
- We use Google Analytics for this purpose.
Google Analytics for example stores information about what pages you visit, how long you are on the site, how you got here and what you click on.
Personal information (e.g. your name or address) is NOT collected or stored so this information cannot be used to identify who you are.
We do not allow Google to use or share our analytics data.
The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage.
Full details on the cookies set by Google Analytics are published on the Google website: http://www.google.com/privacypolicy.html
- In order to keep access to this website free of charge, we also use Google AdSense.
Google AdSense collects personal data that will be used for personalization of ads. Cookies may be used for personalized and non-personalized advertising.
- On a number of pages we use ‘plug ins’ or embedded media. For example, we might embed YouTube videos in pages.
The suppliers of these services may also set cookies on your device when you visit the pages where we have used this type of content. These are known as ‘third-party’ cookies. To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.
- If you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings.
The ‘Help’ function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies. Please be aware that restricting cookies may impact on the functionality of our website.
4. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
|Enquiring about our organisation and its work
|Name, email, message
|Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
|Subscribing to email updates about our work
|Consent - you have given your active consent.
|Making a donation
|Name, email, address, payment information
|Legitimate interests - this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message.
|Signing up as a member
|Contract – by signing up as a member you have entered into a contractual relationship with us, which you can leave by ending your membership.
|Website activity collected through cookies
|Legitimate interests- it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.
5. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
- reply to enquiries you send to us;
- handle donations or other transactions that you initiate;
- where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.
6. When we share your data
We will only pass your data to third parties in the following circumstances:
- you have provided your explicit consent for us to pass data to a named third party;
- we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
- we are required by law to share your data.
7. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
8. Rights you have over your data
You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this. For example you can unsubscribe from our emails by clicking on the “Manage communication preferences” link at the bottom of all our marketing emails.
- You have the right to ask for rectification and/or deletion of your information.
- You have the right of access to your information.
- You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
We put together this policy using this guidance from White Fuse: https://whitefuse.com/blog/privacy-policy-notice-template
For more tips, advice and resources on digital communications for charities, non-profits and membership associations, visit www.whitefuse.com/blog